Church Building Use Agreement
The church facility rental form below is used when the church charges a fee for using its facilities for events such as weddings, birthdays, dinners, etc. This special form is also accompanied by a sample of a rental policy and rates of an ecclesiastical institution. To learn more about ways to reduce Church risk, call our risk management team at 866.621.1787 or email me at jsparks@agfinancial.org. Ask Church members or the person(s) requesting the use of the facilities to complete this form and attach a copy of the policies and procedures for the use of Church facilities before using any Church facility to ensure proper care and use of the facilities. Local churches are encouraged to enter into facilities use agreements for external organizations that use Church facilities for meetings and activities. For an example of an agreement to use an installation, see below. It is recommended that any facility use agreement include the requirement that the external party using the facility have its own liability insurance and that the Church be named as an additional insured party in the user`s policy. If the event is for a group, you will need a signed facility use agreement and a certificate of insurance. If it is the marriage of a person or something for a member of the community, an agreement to use the facilities is not required.
In general, the risk should be assessed in the light of the nature of the activity, the number of people involved and whether the group is made up of children or the elderly. Many churches allow community-owned factories to gather in their facilities. As a best practice, the municipal institution should have its own insurance and sign a user agreement. Basic general liability insurance is not expensive, but it does provide crucial protection for both church planting and the church that owns the building. Take this important step before sharing your church facilities with an external group One thing many churches don`t think about is their potential responsibility if they allow external groups or other churches to use their facilities. Some churches may have a martial arts group, scouts, a daycare, or a separate community facility that uses the building. If someone from the group is injured on its premises, the church could be held liable as the owner of the property. In addition to the Church`s legal liability, such accidents can increase the Church`s insurance premiums. The good news is that you can minimize the responsibility of the church through an agreement on the use of the facilities. Church institution application forms can be used when church members want to host events such as weddings, Bible studies, dinners, birthday parties, etc., and these church members request the use of church facilities. Because of our current economy and our outreach programs for various other minority groups, many churches occupy all or part of ecclesiastical institutions.
Many major denominations have closed their Sunday night services, allowing other businesses to rent or use their current facilities. Other facilities may have long-term or short-term use for events and activities, such as .B such as using a gymnasium or a larger church building to host a larger event. Link to the full printable version at the bottom of this page. Beware of churches in the former Kansas East Property Insurance Pool: An agreement on the use of facilities protects your church from any liability and always allows you to provide space for external groups. There you can define the conditions of use of your premises by the group and indicate that they will be left in good condition and returned to the church. You can also add language that says the group will compensate and indemnify your church. “Indemnify” means that the group agrees to reimburse your church if you have to pay damages as a result of an incident. Does your church allow external groups to use your facilities? What safeguards do you apply? Leave your comments below.
Payment for the use of the ecclesiastical establishment is usually granted to the secretary at the time of booking and when filling in the rental form of the ecclesiastical establishment. The form includes the name of the person to whom they would pay their cheques, the name of the person or group booking event, the name and number of the contact, the type of function, the date and time of the event, the furnishings, equipment, furniture, etc. required, the rental policies and prices, the rental agreement as well as the signature and date of the tenant and a part for approval and signature allowed (desktop use only). It is best to have insurance for any group that uses your facility. Your contract of use must include an insurance clause in the language. If the group has insurance, protecting your church is easy. Simply ask them to name your church as an additional insured in their general liability policy and provide you with a certificate of insurance stating that your church has been added. This shifts the primary responsibility to their insurance and not to that of the Church. This form is also a great way to find out who is using which church facility and when they use it to organize and eliminate confusion, which is worth more than the few minutes of filling out the form. * This is an example of a form that needs to be reviewed by a local lawyer.
This section does not constitute legal advice and is not a substitute for obtaining professional legal advice. Sign up to receive the latest articles, guides and news from AGFinancial. The next time you open your facility to an outside group, make sure you are protected by downloading this sample Facility Use Agreement form.* Download an important liability insurance notice that requires prior approval from the insurance company. We have developed a short and long term application for your use. This form is just a suggestive tool and can be easily customized according to your current needs. .
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